Website Privacy & Communications Policy
Time to Evaluate LLC
Effective Date: August 7, 2026
Introduction
NeuroClarity, a brand of Time to Evaluate LLC (“Time to Evaluate,” “TTE,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who visit our website and communicate with us electronically. This Website Privacy & Communications Policy explains how we collect, use, disclose, and safeguard personal information obtained through our website and through non-clinical electronic communications.
This Policy applies to website visitors, prospective clients, caregivers, and others who interact with Time to Evaluate online or through administrative communications. This Policy does not replace or supersede our HIPAA Notice of Privacy Practices, which governs the use and disclosure of Protected Health Information (“PHI”) for individuals receiving clinical services.
Definitions
For purposes of this Website Privacy & Communications Policy, the following terms apply:
Non-Clinical Electronic Communications
Administrative or operational communications that do not include diagnoses, test results, treatment notes, psychotherapy notes, or other detailed clinical content. These communications may include scheduling, intake coordination, appointment reminders, general program information, and care coordination logistics, and may reference an individual’s name and contact information only.
Personal Information
Information that identifies, relates to, describes, or could reasonably be linked to an identified or identifiable individual, such as a name, email address, phone number, mailing address, or online identifiers. This does not include aggregated or de-identified information.
Protected Health Information (PHI)
Individually identifiable health information as defined under the Health Insurance Portability and Accountability Act of 1996 (HIPAA), relating to an individual’s health, healthcare, or payment for healthcare services.
Service Providers
Third-party vendors that perform services on our behalf, such as website hosting, analytics, or communication support, and that are contractually required to protect Personal Information and use it only for authorized purposes.
Information We Collect
Information You Provide Voluntarily
We may collect Personal Information that you choose to provide through our website or communications, including:
- Name
- Email address
- Phone number
- Mailing address
- Information submitted through contact or inquiry forms
You are not required to provide Personal Information to browse our website.
Automatically Collected Information
We may automatically collect certain information about your device and use of the public website, including online identifiers and browsing information, such as:
- IP address
- Browser type
- Pages visited
- Referring website
- Date and time of visits
This information may be used to operate and secure the website, understand website usage, measure advertising and outreach performance, and improve functionality, subject to the limitations described below.
How We Use Information
We use Personal Information collected through our website and non-clinical electronic communications to:
- Respond to inquiries and requests
- Provide intake support
- Send administrative or coordination-related communications
- Improve our website and services
- Maintain security and prevent misuse
Time to Evaluate does not sell Personal Information. We do not use information submitted through our clinical intake, assessment, telehealth, records, or patient communication systems to create advertising audiences or for targeted advertising. Where applicable law treats disclosures of public-website information to advertising or measurement providers as a “sale,” “sharing,” or use for targeted advertising, you may have the right to opt out as described below.
Text Messaging & Electronic Communications
SMS / Text Messaging
If you provide your phone number and consent to receive text messages, Time to Evaluate may send SMS messages related to:
- Intake coordination
- Scheduling and appointment reminders
- Administrative follow-ups
- Care coordination communications
- Billing statements and amounts owed
Text messages are considered non-clinical electronic communications as defined in this Policy and will not include diagnoses, test results, or detailed clinical content.
Message frequency may vary. Message and data rates may apply depending on your wireless carrier.
You may opt out of receiving text messages at any time by replying STOP. For assistance, reply HELP or contact us directly.
Time to Evaluate does not sell, rent, or share phone numbers for marketing purposes.
Other Electronic Communications
We may communicate with you via email or web-based forms for administrative and coordination purposes. While we take reasonable steps to protect information, electronic communications may not be fully secure. Please do not submit sensitive clinical or financial information through non-secure channels unless specifically directed by us.
Cookies and Analytics
We may use cookies and similar technologies on our public website for functionality, security, analytics, advertising measurement, and outreach. Depending on the technology and your settings, analytics or advertising providers may receive online identifiers and information about interactions with public webpages, such as IP address, device/browser information, referral information, pages viewed, and interaction events. These technologies are configured separately from our clinical intake, assessment, telehealth, records, and patient communication systems, and are not intended to receive information submitted through those clinical systems.
You can manage or disable cookies through your browser settings and any privacy controls we make available on the website. Where required by applicable law, we will honor legally recognized opt-out preference signals, such as Global Privacy Control, for covered data uses. Disabling cookies may affect certain website features.
Third-Party Service, Analytics, and Advertising Providers
We may disclose limited Personal Information to third parties that assist us with or provide:
- Website hosting and maintenance
- Analytics, advertising measurement, and performance monitoring
- Communication systems and other operational support
Where a third party acts as our service provider or processor, we require it to process Personal Information only for authorized purposes and to protect the information as required by applicable law and contract. Some analytics or advertising providers may process public-website information under their own terms and may not act solely as our service providers or processors; our disclosures and privacy controls are intended to reflect those roles where applicable.
Your Privacy Rights
Depending on your state of residence, you may have certain rights regarding your Personal Information, including the right to:
- Request access to the Personal Information we maintain about you
- Request correction or deletion of Personal Information
- Opt out of sale, sharing, targeted advertising, or certain other data uses where applicable
Requests may be submitted using the contact information below or through any privacy-choice mechanism we provide on the website. We will respond in accordance with applicable law. Additional state-specific notices or rights may apply, including with respect to consumer health data.
Children’s Privacy
Our public website is intended for adults, including parents and legal guardians, and is not directed to children under 13. Children under 13 should not submit Personal Information through the public website. If we learn that Personal Information was collected through the public website directly from a child under 13 in circumstances requiring parental consent, we will take appropriate steps consistent with applicable law. Clinical services involving minors are handled through separate consent and clinical processes.
Data Retention
We retain Personal Information only for as long as necessary to fulfill the purposes described in this Policy or as required by law.
External Links
Our website may contain links to external websites. Time to Evaluate is not responsible for the privacy practices or content of third-party sites.
Updates to This Policy
We may update this Policy from time to time. Any changes will be posted on this page with an updated effective date.
Contact Information
If you have questions about this Policy or our privacy practices, please contact:
Time to Evaluate LLC
Phone: (833) 350-8463
Email: [email protected]